News & Blog

6 Smart Tips To Write An Effective Business Proposal

News & Blog

Business Proposals

It is common for companies in any industry to write a business proposal when building a clientele. It is an effective way to introduce your firm and the products and services you offer. Business proposals aim to persuade potential clients or organizations to do business with you. In light of this, you have to make sure that your pitch and well-written to make it happen.

For starters, a business proposal should outline the full scope of your project and the costs of achieving them. It must demonstrate how you can help your client with their most common problems.
Beyond that, your proposal must be compelling to set you apart from your competitors and get you one step ahead of them.

We know that writing an effective business proposal can be a daunting task. That’s why we’re here—to help you along the process. We’ll provide you with some smart tips to close that deal with your potential client. Let’s get started!

What makes an effective business proposal?

An effective business proposal is one that draws attention and persuades people who read it to support your project. And the only way to do that is by customizing it based on your client’s concerns and needs. Although there are many different formats for business proposals, you still need to know some things more than the elements to include. Here are some smart tips that can help you:

Do extensive research.

To write an effective proposal, you must first understand your target audience and its industry. Knowing both can help you lay out how you can help. But of course, you can only do that by conducting extensive research.

When doing client research, there are vital questions that you should consider answering. Here are a few:

  • What is their background: How do they operate?
  • What are their main challenges and objectives?
  • What resources do they already have?

Once you answer this set of questions, you’ll be able to create a proposal that aligns with their needs and interests. The more information you learn about your target customer, the better prepared you’ll be to develop compelling ideas for them.

And, of course, your research should go beyond understanding your customers. Look at the bigger picture, and get to know the marketplace they are a part of. You must be aware of the current marketing trends, the competitive landscape, and the challenges you will face in the industry. It will give you insight into how your product or service will help your client navigate the competitive marketplace.
Focus on the problem and how you can solve it.

After your client discovery, the next is to match your expertise with their concerns. Think of solutions that will address their problems or ways to achieve their goals. And remember, while a business proposal is a great way to introduce your company to them, you might want to focus on something other than how you started it.

Usually, the prospect is more interested in how you can help them, so you must stick with it. When demonstrating your products and services, you can start with how you make them. Then, highlight their best features, like their quality and effectiveness, and why they’re better than competitors. Finally, explain how they can benefit your client.

Be thorough, yet concise.

When writing business proposals, you must be clear on the details of every idea you put. Make sure that even the tiniest but relevant information is included. Outline how your process is going to be, how long will it take, and how much cost is needed to make it happen.

But also, write it in a way that won’t overwhelm your prospect. Be as concise as possible, and avoid alienating them with jargon and overly technical words. You would only be able to convince them if they really understood what’s written on your proposal. And if you must use unfamiliar words, make sure to define them. It could help both parties understand each other and be on the same page.

Demonstrate what sets your company apart but be realistic.

Even while a good business proposal is created with the client in mind, it should also represent you and your organization. Therefore, you should highlight why your company is better while considering brand consistency.

Proposals are like promises. That said, you must be true to what you write by only putting what you can achieve. Share some success stories of your previous projects to help back up your claims. It will help build the trust needed for partnership.

Add some visual appeal.

No one would want to read something that’s not pleasing to the eyes. Since business proposals are usually dense with so much information, adding visual elements such as infographics is best. They can feature tables or pie charts that will demonstrate your plans. More than the graphic images, make sure to format your text in a way that will be readable. Doing this will help keep your client’s eyes on your proposal as they read each word.


Proofreading is a simple but smart tip for writing an effective business proposal. It will help you catch typos and grammar errors you might have overlooked during the writing process. By proofreading your proposal numerous times, you’ll be sure that it’s error-free as you submit it.

The Bottom Line

Business proposals are key to winning potential clients. Therefore, it’s crucial to make them well-written, information and readability-wise. If you’re finding it difficult to start, use a proposal builder. It’s a convenient way to outline your plans. And along with our smart tips, you can be able to write an effective business proposal that will increase your chances of winning.

If you need assistance in building your brand, visit us here.

Our focus is on maximizing our clients' profits through ROI optimization. This is what we mean by value creation.